Committee Roles

LGSS Group Support Committee - Roles

Chair

Oversee the operation of the GSC
Liaise with Group Leader, fellow GSC members and Branch staff
Liaise with the Council of Elders and the Group Leader for appropriate ceremonial activities.
Ensure that the committee and group operate within Scouts ACT policy and rules
Attend ACT branch and region meetings (once or twice a year)
Chair GSC meetings
Liaise with the Group Leader and Secretary to prepare meeting agenda
Prepare annual report
Mentor less experienced GSC members

Secretary

See that the president is kept fully informed on all correspondence pertaining to the Group.
See that notices of regular meetings of the GSC are sent out in sufficient time, giving date, time and place of meeting.
Prepare, in consultation with the Group Leader and President, an agenda for each meeting.
Keep minutes of all meetings of the GSC.
Despatch a copy of the minutes, with appropriate action points highlighted for attention, to each GSC member.
See that Branch and Region notices and other important notices are brought to the attention of the GSC.
Assist the Group Leader and President with the preparation of the APM and Annual Report.
Ensure that LGSS insurance cover is appropriate.
Ensure that Workplace Health and Safety requirements are met (Hall, equipment, fire safety, security, access for disabled, first aid equipment but not scouting activity or water activity-related issues)
Mentor less experienced GSC members

Treasurer

Operate and maintain accounts of GSC (including Sub- Committees) including receipt of money, issuing receipts, banking, presenting accounts for payment to GSC meetings
Ensure accounts include the name “Scouts Australia (ACT Branch) Lake Ginninderra Sea Scouts” - and require two signatories to operate accounts.
Ensure all Group accounts are ready for audit annually
Oversee the operation of Section accounts insofar as the way in which the books and accounts are being maintained, arrange assistance if desired/required
Ensure that an annual, phased budget is produced and presented to the annual general meeting. The budget includes input from GSC and Group Council.
Arrange collection of Group levies (fees), reporting position monthly to the President and Group Leader at the monthly GSC meetings
Allocate fundraising credits to families as required
Mentor less experienced GSC members Membership Secretary

Register and update of new youth members’ details on the Scouts ACT online database (Extranet)
Advise the Treasurer, Group Leader and relevant Section Leader when the registration has been completed
Monitor and, where necessary, initiate address and other personnel changes on Extranet. Advise the Treasurer, Group Leader and relevant Section Leader when this has been completed

Hall Manager

Manage the use of the hall by external users (including hirers)
Manage the use of parking spaces associated with the hall
Update and maintain the hall use calendar including its use by scout sections
Liaise with the hall cleaners to ensure that the hall is well maintained (all areas except for the workshop, boatshed and ‘below-deck’ spaces)
Coordinate the maintenance of kitchen areas as needed with hall users (including hirers and scout sections)
Maintain the hall key register and alarm system codes
Identify maintenance requirements (Hall and hall equipment – e.g. tables, chairs)
Arrange quotes and works. All non-urgent expenditure requires prior approval by the GSC
Work with the GSC, Group Council, Boat master and Quartermaster to plan and manage Group working bees

Quartermaster

Maintain a register of all camping gear
Monitor the serviceability of camping equipment
Manage the replacement and repair of camping equipment in conjunction with the Group Council and the GSC. All non-urgent expenditure requires prior approval by the GSC
Manage the equipment maintenance account
Work with the GSC, Group Council, Boat master and Hall Manager to plan and manage Group working bees

Boatmaster
In conjunction with the Group Council and the GSC develop, maintain and coordinate the implementation of the LGSS water capabilities plan
Chair the boat sub-committee
Report monthly (at the GSC meetings)
Maintain a register of all maritime equipment (boats, canoes, safety boat, communication equipment, boat and canoe trailers, boatshed and workshop)
Monitor the serviceability of all equipment
Manage the replacement and repair of equipment in conjunction with the Group Council and the GSC. All non-urgent expenditure requires prior approval by the GSC
Manage the boat maintenance account
Work with the GSC, Group Council, Quartermaster and Hall Manager to plan and manage Group working bees

Boatmaster

In conjunction with the Group Council and the Group Committee develop, maintain and coordinate the implementation of the LGSS water capabilities plan.
Chair the boat sub-committee.
Report monthly (at the Committee meetings).
Maintain a register of all maritime equipment (boats, canoes, safety boat, communication equipment, boat and canoe trailers, boatshed and workshop)
Monitor the serviceability of all equipment
Manage the replacement and repair of equipment in conjunction with the Group Council and the Group Committee. All non-urgent expenditure requires prior approval by the Group Committee.
Manage the boat maintenance account.
Work with the Group Support Committee, Group Council, Quartermaster and Hall Manager to plan and manage Group working bees.

Publicity Officer

Manage the Group’s electronic and paper-based communication tools
Maintain content for the Group’s website and Facebook pages (public and

private)
Preparing a term newsletter four times per year
Coordinate with the leaders to maintain and manage the google groups email distribution list and facebook membership list
Prepare the quarterly Buzz newsletter.
Prepare media releases as required by liaising with ACT Branch
Monitor and manage the LGSS Facebook (Private) site
Monitor and manage the LGSS Facebook (public) site
Coordinate the management, updates and development of the LGSS Web-site
Keep Group noticeboard information up to date (Section leaders maintain their notices

Webmaster

Work with the Publicity Officer (and ACT Branch) to develop and maintain the LGSS web-sites

Grants Officer

Work with the Group Council and the GSC to identify and formulate applications for grants from government departments and other non-government organisations

Fundraising Officer

Maintain family fundraising credits ledger and provide this to the Treasurer every month (during the GSC meetings).
Researching fundraising ideas
Arranging dates for BBQs at hardware stores
Liaise with fundraising coordinators for the Hall Markets and Harness Racing
Liaise with Group Council and the GSC to schedule fundraising activities